Financial Services Supervisor

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Financial Services Supervisor

Salary

$61,388.87 - $85,914.57 Annually

Location

WA 99260, WA

Job Type

Regular

Remote Employment

Flexible/Hybrid

Job Number

24-00103

Department

Auditor

Opening Date

04/26/2024

Closing Date

Continuous

FLSA

Exempt

• Description

• Benefits

• Questions

Job Summary

This position works 37.5 hours per week.

The position allocated to this class performs administrative, technical, and supervisory work within the Spokane County Auditor’s Department. Under the direction of the AP/Payroll Supervisor, the incumbent is responsible for delegating tasks as appropriate, supervising and directing the activities of assigned personnel and assisting in the development of policies and procedures. Duties involve exercising considerable independence in supervising administrative functions within established legal and departmental policies, regulations, and guidelines.

TOTAL COMPENSATION: $78,577 - $109,970 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Examples of Duties

• Participates in the development, modification and implementation of departmental policies and procedures. Provides guidance and interpretation of same to internal and external personnel.

• Ensures auditors’ practices are in compliance with appropriate financial reporting requirements as required by law.

• Evaluates, analyzes, and responds to legal issues as they arise. Responsible for the retention of all legally required financial records, documents, reports, and ledgers.

• Assists in the development and maintenance of data processing applications.

• Oversees and supervises the operations and assigned staff in the issuance of all payments on behalf of the County through the Auditor’s Financial Services Section, consistent with applicable laws, regulations, and policies.

• Prioritizes, assigns, and monitors work to ensure timely preparation and payment disbursement; reviews and audits completed work; evaluates performance; recommends and implements decisions regarding employee selection and discipline; ensures resources are available for operations; provides technical assistance and staff training/cross-training; and ensures quality of service/work is upheld.

• Runs confirmed processes each pay period for the County payroll ensuring each process is successful; resolves any problems or errors that come up during this process.

• Audits departments pay period reports to ensure the accuracy of employee pay; works with the departments and Human Resources to resolve discrepancies.

• Audits monthly reports and records provided to outside entities such as the Internal Revenue Service, State Retirement Systems, State Department of Revenue, etc.

• Oversees the preparation of warrant transmittals and warrants for remittance.

• Coordinates and oversees the collection, recording and processing of change data affecting the payment process. Assists in analysis and facilitates the resolution of related questions and problems, special projects, and data information compilation.

• Assists in the preparation of complex financial and statistical reports as appropriate; and performs complex calculations.

• Researches and assists in the retention of all legally required financial records, documents, reports, and ledgers.

• Recommends, coordinates, and implements processes and internal controls, in coordination with the AP/Payroll Supervisor.

• Assists the Auditor and Information Systems Department with the development, implementation and testing of payment system changes, and improvements and related procedures.

• Performs other related duties as required/assigned.

Minimum Requirements

• Bachelor’s degree from an accredited college or university in accounting or a related field, and

• Two (2) years of progressively responsible financial experience which includes the application of advanced financial principles and theories to an agency operation.

• An equivalent combination of related education, training and/or experience providing the knowledge, skills, and abilities to perform the job may be considered.

• Supervisory experience preferred.

• Certified Public Accountant (CPA), Certified Payroll Professional (CPP) or Certified Accounts Payable Associate (CAPA) preferred.

Selection Factors

• Knowledge of research, analysis, investigation and evaluation methods and techniques.

• Knowledge of governmental accounting terminology, policies, and practices.

• Knowledge of personal computers, software programs, computerized accounting systems and financial data processing.

• Knowledge of effective development, implementation and application of internal controls, policies, and procedures.

• Knowledge of modern supervisory principles and practices.

• Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.

• Skilled in establishing and maintaining effective working relationships with department heads, elected officials, and employees.

• Ability to effectively supervise, provide direction, assign, train and evaluate employees in a matter which results in accurate and legal accounting transactions.

• Ability to analyze and audit legal and financial documents to assure compliance with statutory requirements and office policies.

• Ability to interpret and apply laws and regulations relating to the area of assignment; develop related policies and procedures to effectively implement same.

• Ability to analyze financial and accounting records and prepare and maintain clear and concise reports.

• Ability to deal with the public in a pleasant, tactful, and courteous manner.

• Ability to prepare complex reports sufficient in clarity and relevance to be admitted as evidence in court.

• Ability to analyze, develop and implement computer applications for the area of assignment.

• Knowledge of State and Federal laws, procedures and regulations governing the preparation and maintenance of payroll processes, accounts payable processes and the related reporting requirements.

• Knowledge of Washington State Budgeting, Accounting, Reporting System (BARS).

• Knowledge of large-scale computerized accounting practices and payment systems.

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2023 Rates:

Premera

Employee Only: $38.04 per month

Employee & Spouse: $149.52 per month

Employee & Family: $209.60 per month

Employee & Child(ren): $136.16 per month

Kaiser:

Employee: $35.92 per month

Employee & Spouse: $140.56 per month

Employee & Family: $196.06 per month

Employee & Child(ren): $128.58 per month

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2023 Rates:

Delta Dental Willamette Dental

Employee: $5.74 per month Employee: $5.98 per month

Family: $11.48 per month Family: $11.96 per month

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

01

Are you currently in a position covered by the 1553 CBA working in the Auditor's office -OR- a in a position covered by the 1553S CBA?

• Yes

• No

  Required Question

Agency

Spokane County

Address

824 N Adams Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment