Washington County Water Conservancy District is looking for a full-time Procurement Administrator to join our team in St. George, UT. If you are a detail-oriented, self-starter who loves learning, this is a great opportunity. WCWCD is a dynamic team of great people, committed to meeting the increasing water needs of one of the fastest growing metropolitan areas in the US. 

Job Description:

General Purpose  

Manages the procurement of goods, services and property by the district; builds and maintains working knowledge of related laws, policies, and procedures; ensures compliance; communicates with consultants, contractors, and service providers. 

Supervision Received 

Works under the direct supervision of Associate General Manager, Administration 

Supervision Exercised

None.

Essential Functions

• Oversees implementation and refinement of the procurement program; facilitates its ongoing success. 
• Collaborates with legal department to ensure compliance in all aspects of the procurement program, tracks changes and updates to procurement laws.  
• Consults with project managers to identify resource needs. 
• Determines contract and procurement strategy for planning, analysis, study, design, and construction phases of each project, including types of partner contracts needed; updates strategy as needed. 
• Guides and assists staff through the procurement and contracting process, ensures that staff have the tools and information needed to utilize best practices and meet both statutory and policy requirements. 
• Conducts biddability reviews; prepares, releases and manages procurement postings (RFP, RFQ, etc), advertisements and bids. Serves as the contact person for vendor questions.  
• Creates, reviews, and edits contracts. Collaborates with staff to assist with progress tracking of contracted work. 
• Establishes project-specific process for initiating and executing scope, schedule, budget, and contract changes. 
• Collaborates with project managers to identify and modify procurement and contract strategy for project changes. 

• Consults with project managers on management of construction contracts issuance of substantial completion and contract closure. 

   

Minimum Qualifications

Education, Training and Experience: 

• A bachelor's degree in business, public administration, communications or a related field preferred. 

                                  AND 

• Two (2) years of related experience 

                                    OR   

• An equivalent combination of training and experience to the above may also be considered. 

   

   

Knowledge, Skills, and Abilities:

Knowledge of and proficiency with administrative procedures and systems; good knowledge of business communication; excellent writing skills; correct English usage, including spelling, programs, Microsoft Office applications such as Word, Excel, and PowerPoint and other scheduling, communications, records management, and research. 

Ability to perform in-depth analysis using various software applications to extract, process, and 

evaluate data to produce comprehensive reviews and summary reports; be highly organized; 

employ good critical thinking skills; assimilate and simplify complex information for others; 

develop intuitive, accurate, user-friendly documents; handle pressure well; understand the 

importance of deadlines; know how to relate to people in a variety of situations; effectively train 

and assist personnel; use tact, discretion and diplomacy in dealing with sensitive situations; be 

highly trustworthy; use good judgement; write and speak clearly; be confident in working without 

direct supervision on a daily basis; maintain professional demeanor; establish and maintain 

effective working relationships with supervisors, co-workers, and the public. 

Special Qualifications:

• Must possess and maintain valid Utah Driver's License and maintain insurability under the district's vehicle insurance policy.

• Must be willing to take and must pass a pre-employment drug test and submit to a criminal background check.

   

Physical and Mental Demands:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this position, employees are regularly required to sit; talk or hear, in person, in meetings, or by telecommunications; exercise vision abilities, including but not limited to, close vision and the ability to adjust focus; use hands to finger, handle, feel or operate standard office equipment; and reach with hands or arms. Employees are frequently required to walk and stand.

The employee must lift weight or exert force as follows:

Regularly: 1 to 5 pounds

Frequently: 5 to 10 pounds

Occasionally: 10 to 15 pounds

Rarely: 15 to 50 pounds

Mental Demands:

While performing the duties of this position, employees are regularly required to use oral and written communications skills; read and interpret data; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; continuously learn and apply new information or skills; perform work with frequent interruptions; meet intensive and changing deadlines; and interact with tact and diplomacy with others in the course of work.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

      Regular exposure:       Typical office conditions.

      Occasional exposure:  Outdoor weather conditions when in the field.

      Noise level:                 Typically, quiet.  May range from moderate to very loud when in the field or under rare circumstances.

Job Closing:

Tuesday, May 28 at 8 AM Mountain Time.