Job Description

FISA-OPA has a vacancy for an Asset Management Associate. Under direction of the Deputy Director of Asset and Infrastructure Management, the Asset Management Associate will work with all levels of the organization to coordinate the tracking and reporting of IT assets, contracts, and maintenance renewals in the agency’s Asset Management Enterprise System (FAME)

Responsibilities will be to:

• Accurately enter asset information into FAME, including, but not limited to: delivery date, asset location, user, asset tag number, serial number, product information, ownership, etc.

• Create new assets in FAME that match deliveries

• Tag all physical assets with a FISA-OPA asset tag

• Ensure all assets have associated purchasing and delivery materials attached to the asset within FAME

• Interface with technical managers to verify need for asset maintenance/support renewals

• Interface with Procurement staff to ensure purchases/renewals are properly tracked in FAME

• Assist in performing the annual wall-to-wall full physical inventory of agency assets using barcode scanning devices

• Assist in performing inventory spot checks of agency assets

• Confirming and/or updating asset information, including location, product info, tech manager, serial number, asset tag, status, owner agency, and person association

• Assist in the reconciliation of assets after the annual inventory

• Make sure project plans and/or status reports are updated prior to weekly meetings

• Ensure assets in FAME are linked to purchasing documents

• Create Excel exhibit of all items to be renewed and attach to appropriate purchase request in the agency purchasing system

• Assist in testing FAME application enhancements and provide feedback on test results

• Assist in the disposal of decommissioned assets

• Perform archiving of Asset records as needed

• Participate in the training of College Aide staff and

• Perform reference work, maintain accurate Asset records and perform basic Asset Management cataloguing, filing and indexing

Preferred Skills:

• IT Asset Management experience

• Experience using handheld barcode technology

• Knowledge of various hardware and software products

• Experience working with maintenance/support contracts

• Extensive data entry and analytical skills

• Ability to work independently and meet project deadlines

• Only permanent employees in the Principal Administrative Associate title (or comparable title) and those who are reachable on the civil service list are eligible to apply

Additional Information:

#O-113

To Apply:

Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 623803. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.

Hours/Shift:

35 Hours/Day Shift

Work Location:

5 Manhattan West, New York, NY

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.