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Hatbox Event Park Manager Grade 41

City of Muskogee

Created 04/2024

CLASS TITLE: Hatbox Event Park Manager

PURPOSE OF THE CLASSIFICATION:

Responsible for Hatbox Event Center, Hatbox Field, hangars, Hatbox Hall, RV Park and facility usage within the complex including but not limited to organizing of special events and recreational activities for individuals and groups of all ages including festivals, agriculture shows, expos and trade shows, arts and crafts, music, dramatics, education and developmental programs and performs related work as required.

ESSENTIAL TASKS:

Coordinates the operation of Hatbox Event Center, Hatbox Field, hangars, Hatbox Hall, RV Park and administers diversified event programming to meet the needs of the community.

Assists in the management and oversight of the schedule of events to ensure maximum use of the facilities and avoid conflicts with multiple user groups and traffic in and out of the facility.

Organizes, schedules, supervises and evaluates employees; trains and instructs staff personnel; coordinates activities and acts on employee problems; recruits, interviews and recommends staff selections.

Oversight of weekly schedules and work assignments of Hatbox Event Park staff. Reviews and approves employee time and attendance as necessary.

Develops and recommends policies and procedures for programs and events including but not limited to work rules, fees/charges, hours of operation, contract services, etc.

Evaluates programs and activities to determine if they are meeting their objectives; promotes and stimulates good relations with neighborhood and community groups and organizations locally, regionally and statewide.

Assists in the promotion of programs and events to diverse populations, attracting local community use and out of town guests to the complex.

Assists with and collects fees and event ticketing process as necessary. Ensures money handling and purchasing procedures are in compliance with City policies and procedures.

Assembles and disassembles various equipment.

Inspects facilities, equipment and program activities for safety and cleanliness.

Recruits and enlists volunteers and support staff for programs and community events.

Ensures compliance with City policies and procedures.

Supervises and participates in the daily maintenance and cleaning of an assigned center.

Prepares work orders for special maintenance needs and supplies.

Serves as a resource person on advisory committees.

Acquires event sponsorships and/or donations for special events hosted by the Parks and Recreation Department.

Proposes and carries out long term planning for event development and recruitment, recreation and leisure activities.

Operates office equipment such as fax machines, copiers and phone systems and uses computer for spreadsheets, word processing, database management and other applications; learns to operate new office technologies as they are developed and implemented.

Cultivates and fosters partnerships with supporting organizations, reservation and scheduling of events and contract use of the facilities and buildings within the complex.

Assists in marketing and promotion of the complex, its facilities and events to appropriate audiences utilizing mass media, social media, press releases, direct mail, flyers, newsletters, website, etc.

Markets event offerings to positively impact visitation, related revenues and the complex\'s image.

Performs other work as necessary and or as assigned.

Must report to work on a regular and timely basis.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.

REPORTING RELATIONSHIPS:

The Hatbox Event Park Manager reports directly to the Assistant Parks Director for Exposition and Civic Facilities.

The Hatbox Event Park Manager supervises Maintenance Leader I, Maintenance Worker I, part-time, temporary and volunteer staff scheduled to assist with event and facility operations.