Job Information
ASRC Federal Holding Company Administrative Assistant in Fairbanks, Alaska
Administrative assistant duties and responsibilities include providing administrative support to
ensure efficient operation of the office. Supports both government and company managers and
employees through a variety of tasks related to organization and communication. Responsible for
confidential and time sensitive material. Familiar with a variety of the field's concepts, practices,
and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative
Assistant duties are completed accurately and delivered with high quality and in a timely
manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of
creativity and latitude is expected. Reports to the Program Manager.
Administrative assistant responsibilities:
Answer and direct phone calls
Maintain internal and external contact lists
Schedule and manage conference meetings and reservations
Assist with maintaining purchase log and the purchasing process life-cycle
Assist in the preparation of regularly scheduled reports
Assist new hires with CAC paperwork submission
Develop and maintain a filing system
Receive, sort, and distribute the mail
Travel Coordination
Assist with employee travel arrangements
Acts as a backup travel preparer for government travel
Schedule Federal Passport application/renewals
POC for visitor request forms: Coordinate with staff for approval, notify Security, andschedule with IT for CAC area access
Intake and routing of visitors to areas as required
Serve as POC when manager is not directly available
Support guests
Assist with maintaining purchase log and the purchasing process life-cycle
Promotional flyers and documents, support internet and intranet content
Carry out administrative duties such as filing, typing, copying, binding, scanning, andother related tasks
Assist with maintaining site documentation such as handbooks, manuals, reports,diagrams, and more
Create & Manage training database
Safety training: Electricians, Operators, Operations
Notify staff of training requirements and dates (cybersecurity training, etc.)
Promotional flyers and documents, support internet and intranet content
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Requirements :
HS Diploma required
3 plus years of hands on administrative office related experience
MS Office to included Word, Excel and Powerpoint
Excellent communcation and customer service skills
ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
ASRC Federal Holding Company
- ASRC Federal Holding Company Jobs