65560BRAuto req ID:65560BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Program Coordinator, Initiative for the Science of the Human PastSub-Unit:Social Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Undergraduate degree or equivalent, and 3 years of administrative management and/or higher education experience. Knowledge of Microsoft Office Suite.

Additional Qualifications and Skills:

Experience in higher education administration and academic programs preferred, as well as experience with Harvard systems Buy-2-Pay, Concur, HART, and GMAS. Ability to create and monitor a budget, work independently and anticipate and resolve problems with minimal supervision. Must be self-directed and enjoy working in a fast paced environment with multiple and conflicting priorities. Strong time management, organizational, and interpersonal skills, flexibility and good judgment, excellent written and oral communication skills. Commitment to understanding and clearly communicating Harvard policies, and comfort enforcing policies with faculty is essential. Team-oriented mindset and a sense of humor is a must.

Additional Information:This is a 2-year term position with the possibility of renewal based on continued funding. Anticipated start date will be in August, 2024.

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.Department:Department of HistoryPre-Employment Screening:Education, IdentityJob Function:Finance, General AdministrationPosition Description:

Finance and Grants Administration:

Monitors and tracks funds related to the project, and works with the Chair to plan activities and develop annual center budgets. Creates budgets for grant proposals and oversees grant proposal process, as well as any necessary post-award grant reporting requirements, tracks deadlines, and collects information for audits. Approves expense reports for center postdocs.

Events/Communication:

Coordinates the Center’s events to deliver a coherent program that invites participation throughout the scholarly community. Organizes, executes, and follows up on all aspects of events (scientific and steering committee meetings, symposia, conferences, public lectures, workshops, seminars and faculty lunches/dinners). Records and distributes meeting notes. Prepares, tracks and manages event budgets. Maintains regular communication with event speakers and participants as well as vendors. Facilitates travel arrangements and reimbursements for event participants. Provides onsite staffing and photography at some events; manages student staffing at others. Maintains mailing database, communicating to invitees, tracks RSVPs and produces event materials. Anticipates and resolves potential problems.

Programmatic:

Assists in the development, implementation and review of Center’s initiatives; makes suggestions for improvements. Responsible for gathering information, writing, editing and producing the Center’s annual bulletin. Tracks and updates SoHP and MHAAM publications lists. Assist with onboarding Visiting Scholars, Fellows, and Postdocs to Cambridge/Harvard, and oversees undergraduate research assistants. Manages the Center’s Dropbox and email accounts, edits and reviews the Center’s website content.

Faculty Support:

Provides routine faculty support to the Chair of the initiative. Duties include preparing travel expense reimbursements and corporate card reconciliation via Concur, coordinaing travel and preparing itineraries, ordering supplies via Buy-2-Pay, and providing support for teaching. Proofread various documents and email messages for distribution.

Interested applicants are strongly encouraged to include a cover letter along with their resume.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

Reporting to the Faculty Chair for the Initiative for the Science of the Human Past (https://sohp.fas.harvard.edu/) (SoHP) at Harvard, the program coordinator serves as the primary administrative contact for faculty, researchers, students and visitors to the Initiative and its Max Planck-Harvard Research Center for Archaescience (MHAAM). They are responsible for providing administrative support to the Chair (including travel arrangements) and for the many programs hosted out of the Center (graduate student training, graduate student exchange, graduate and research fellowships and post-doctoral programs).

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:The regular schedule is 35 hours/week, typically during 9am-5pm business hours, with occasional evening presence required to oversee events. New employees are required to be on campus 5 days a week during the 90-day orientation and review period. After the initial 90-day orientation period, there is a possibility for a hybrid working arrangement.